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Invitation to tender: Events Management Software for KTN

Posted on 04/10/2019

KTN is inviting tenders from specialist events software providers to provide us with new events management software.

KTN is inviting tenders from specialist events software providers who support the following requirements. KTN have identified a need for organisers, speakers, exhibitors, sponsors and delegates in particular, to experience an improved user journey from registration through to post-event experience.

KTN is the UK’s innovation network. It accelerates exploitation of knowledge and invention by facilitating collaboration: delivering economic growth and lasting UK competitive advantage. Our network connects people in order to accelerate innovation across the UK.

One of the key tools for making these connections is events. KTN produce over 400 events each year, both independently and on behalf of Innovate UK (who provide grant funding to KTN) and other partners. These events take place across the UK and are all business to business. They typically take place for between half a day and a full day, attracting between 50 and 200 delegates to each.

The majority of these events are free to attend. However, there is an increasing drive to produce paid-for events which range in price between £25 and £300 per ticket.

A full listing of KTN events can be found here.

Budget is up to £180,000 inclusive of VAT for a two-year commitment.

The closing date for tender submissions is 15 November 2019.

Contract start date is expected to be 09 December 2019, with an end date of 31 March 2021.

Our objectives for procuring this software are:

  • To improve and add value to the delegate experience
  • To improve and add value to the speaker, exhibitor and sponsor experience
  • To reduce manual delegate and registration management by events team
  • To ensure that the wider ‘technical’ team within the KTN and external stakeholders have real time knowledge of event management progress and registrations

To view full details of the contract and requirements, visit the Contractsfinder website.

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